Assist with the administration of two statewide National Service Programs at the Washington County Youth Service Bureau/Boys & Girls Club: the 21-28 member Vermont Youth Tomorrow AmeriCorps VISTA Program (VYT) and the 44 fulltime and part-time member Vermont Youth Development Corps AmeriCorps State Program (VYDC).
Duties and Responsibilities:
Required / Essential Functions, Activities, Duties, and Tasks:
- Assist with member, supervisor, and alumni relations (e.g., answer questions, recruit members, facilitate meetings, conduct site visits)
- Assist in developing and maintaining operational systems (e.g., databases, e-files, processes)
- Assist in performing administrative tasks
- Assist in ensuring compliance (e.g., review and monitor member timesheets, review quarterly progress reports, compile report data and narrative)
- Assist with event and training planning (e.g., determine topics and presenters, work with presenters, manage logistics, draft agendas, facilitate, evaluate, document)
- Assist in maintaining communications and public relations (e.g., write correspondence, edit newsletters, manage social media, draft press releases)
- Assist with grant writing and resource development (e.g., research topics, gather statistics, write proposals)
Optional / Marginal Functions, Activities, Duties, and Tasks:
- Ability to lift 30 pounds
- Ability to work in the evening and/or longer hours around 3 days a month (usually training days)
1-2 years of administrative experience, preferred; BA, preferred; National Service experience,
Writing ability; organization; attention to detail; communication (verbal & written); planning (programs & events); computer (Microsoft Office Suite, Access Database, Google programs)
Mature; self-directed; team player; creative; honest; hard-working; open-minded; positive; kind
This is a fulltime position (37.5 hours per week), and the desk-space will be in an office shared with another person. Telecommuting some days is a possibility. Three days per month will be out of the office at member training; occasionally out of the office for supervisor training, staff planning retreats, and site visits. There are two other Assistant Directors, as well as two Leaders (one for VYT and one for VYDC) as part of the team; the team meets formally at least once a week. Many projects are collaborative, with each team member being responsible for particular aspects. All Bureau employees attend a morning staff meeting once a month. Some travel: site visits around Vermont, CNCS conferences and meetings, training and professional development opportunities, for which Bureau vehicles or rental vehicles may be available; private transportation strongly recommended. Some occasional evening or weekend hours.
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an employee of the Washington County Youth Service Bureau/Boys & Girls Club. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required. An employee may be asked to perform other duties as required. The ability to competently perform all the essential functions of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, and the ability to work productively as a member of a team or work group are basic requirements of all positions at the Washington County Youth Service Bureau/Boys & Girls Club.
Benefits Summary 2020
This position is being offered at 100% FTE based on a 37.5 hour work-week.
Level 6 – Program Assistant Director/Statewide : $37,000 to $43,000
Benefits: (after completion of 60-day probation)
Vacation Allowance: 15 days
Personal Days: 3 days
Holidays: 12 days
Sick Leave: 10 days
Health Insurance: See below
Dental/Optical: Not available at this time
Long Term Disability: Yes
Life Insurance: Yes
Effective 1/1/2020, the WCYSB will offer insurance coverage for benefit eligible employees through either Blue Cross/Blue Shield of Vermont or MVP. The monthly premium contribution from the WCYSB will be $350 per employee. Blue Cross/Blue Shield and MVP offer multiple plans that employees may choose from. Additional premium costs associated with each plan above the Bureau’s $350 allocation will be the employee’s responsibility and are applied toward premiums as pre-tax payroll deductions.
· Background check required
· Position open until filled
· Washington County Youth Service Bureau/Boys & Girls Club is an EOE
· Please submit cover letter, resume and 3 references.