Senior Administrative Associate – J-PAL North America
Organization: J-PAL North America
Country: United States of America
Education: Some post-secondary education Bachelor’s
Start Date (Earliest): 1 September 2020
Language Requirement: English
Length of Commitment: More than two years
About J-PAL North America
J-PAL North America, a policy lab within the Economics department at MIT, seeks a Senior Administrative Associate to join its remote California-based team and contribute to its mission to reduce poverty by ensuring that policy is informed by scientific evidence. J-PAL North America conducts randomized evaluations, builds partnerships for evidence-informed policymaking, and helps partners scale up effective programs. As a regional office of the global Abdul Latif Jameel Poverty Action Lab, J-PAL North America leverages research by affiliated professors from universities across the world to generate and disseminate rigorous evidence about which anti-poverty social policies work and why.
Our Commitment to Diversity, Equity & Inclusion
At J-PAL North America we understand that inequity is often institutionalized into policies and systems, and that these inequities contribute to cycles of poverty and a lack of opportunity for a great portion of the population, particularly women, people of color and other marginalized populations. We approach our work with the following staff values (https://www.povertyactionlab.org/page/about-j-pal-north-america) and are actively engaged in creating a diverse, inclusive and equitable culture where everyone can feel a sense of belonging and effectively contribute to the work. We seek applicants with diverse backgrounds and lived experiences that can help to broaden our perspective and approach to economics research and policy.
To learn more about our work and team culture, visit www.povertyactionlab.org/na.
As a member of the J-PAL North America team, you’ll be part of a Nobel-prize winning scientific movement (https://www.pbs.org/newshour/economy/making-sense/how-the-economics-nobel-laureates-methods-could-help-fight-poverty-in-the-u-s) that can transform US policy making. Our Senior Administrative Associate plays an important role in this work, working directly with J-PAL North America’s Executive Director and the Associate Director of Policy to provide complex and diverse administrative support. For our Senior Administrative Associate position, we are looking for candidates with significant administrative, office, or related experience, excellent oral and written communication skills, impeccable attention to detail, strong project management skills, and who can take ownership of their work independently and collaborate effectively with other members of the team. The Executive Associate should be able to maintain confidentiality and successfully manage relations with donors, partners, researchers and staff at all levels.
- Manages the schedules of the Executive Director and Associate Director of Policy, working iteratively with numerous staff and external contacts
- Schedules diverse and complex appointments and meetings, accommodating multiple calendars and competing priorities
- Prepares itineraries for multiple constituents and prepares briefing documents for meetings and agendas for high-level meetings with researchers, strategic partners, and donors
- Schedules travel arrangements, including international travel
- Plans and organizes internal and external meetings and events, including booking space, arranging catering, and setting up A/V and IT services, and other tasks as needed
- Processes and submits reimbursements for travel and other expenses
- Manages contact records, tracks meetings and calls, and enters relationship histories into Salesforce
- Organizes high-level documents in google drive
- Manages large and complex mailings
- Coordinates with design team for J-PAL communication materials
- Exercises discretion and maintains confidentiality with sensitive data and information
- Plans and coordinates visits with high-level donors
- Drafts powerpoint slides for internal presentations
- Takes detailed notes during meetings
- Conducts research projects as needed
- Provides general office support as needed
- Anticipates various support needs that may arise
- Other duties as assigned
Compensation & Benefits
This full-time, non-exempt position is classified by MIT as a grade 6 salary level. Current MIT salary levels are publicly available at https://hr.mit.edu/managers/hiring/pay. This is a fixed market-based salary range that is based on experience.
J-PAL North America staff are MIT employees, which means they are eligible for a wide array of institutional benefits. Some of these MIT benefits include comprehensive health insurance, a 401(k) match up to 5% of salary plus a pension-based retirement plan, tuition assistance up to $5,250 per calendar year, commuter benefits, access to MyLifeServices, a generous vacation policy (3 weeks of paid vacation in your first year, and 4 weeks every year after that, plus an additional 12+ paid Institute-wide holidays per year), paid leave for sick time, maternity and parental leave, back-up child care benefits and much more.
Professional Development Opportunities
J-PAL North America supports a culture of learning, with opportunities to attend weekly seminars, engage in small-group discussions with other J-PAL staff, participate in workshops, or take classes for credit at MIT or elsewhere with our generous tuition assistance program.
Commitment to Mission & Values: Cares personally and deeply about policy that has the potential to reduce poverty and the rigorous research that informs it. Demonstrates interest in poverty alleviation in the North American (primarily the United States) context in particular. Demonstrates a commitment to J-PAL North America’s values.
Education: This position requires a high school diploma, with an Associate’s or Bachelor’s degree preferred.
Experience: This position requires 5 years of administrative experience or equivalent, which may include experience gained through part-time work, college level coursework, internships or volunteer positions. Prior demonstrated experience working with communities of color and/or those experiencing poverty in North America is a plus.
Technical Skills: Actively demonstrates the administrative and computer skills necessary to successfully execute tasks to which they are assigned, such as scheduling meetings, arranging travel, processing financial reimbursements or note taking. Ability to use Microsoft office and/or Google applications and comfort learning new applications is required. Knowledge of Asana and Salesforce is helpful.
Ownership of Work: Takes responsibility/is accountable for effectively completing assigned discrete tasks or projects with high attention to detail under direct supervision. Produces high quality work in the time expected; identifies and follows up with managers and other stakeholders as needed to ensure assignments are completed on time. Takes initiative and offers ideas for new ways to approach work; shares knowledge and/or talents with others as needed to complete assigned tasks or projects.
Written Communication: Accurately and succinctly communicates in writing with J-PAL staff and external stakeholders with minimal supervision from senior-level staff, including the ability to draft grammatically correct, cohesive emails, memos and reports, prepare content for slides, proposals and publications, copy-edit and take detailed meeting notes.
Oral Communication: Demonstrates strong active listening skills and accurately and succinctly communicates information orally to staff and external partners with minimal supervision from senior-level staff.
External Stakeholder Relations: Supports development and maintenance of ongoing strategic relationships with donors, researchers and other existing stakeholders under supervision from managers. Task & Project Management: Takes on a process-oriented task, plans and organizes work, delegates appropriately, coordinates with others, establishes appropriate priorities and timelines, exercises follow through, and adds overall value to the process.
Problem Solving/Decision Making: Demonstrates adeptness at analyzing facts, judgment, and strong decision-making ability. Responds to problems, issues, and opportunities that are identified by supervisors. Collaborates to identify a solution or response.
Travel: Willingness and ability to travel as needed locally and in the US (usually minimal) to attend events or participate in meetings.
How to Apply
Ready to join a team of collaborative, inclusive, and inquisitive colleagues? Apply now.
This position will be remote until at least January 1, 2021, and eventually may be based in a collaborative work-space or more permanent office space in the San Francisco/Emeryville/Oakland area. This position is not eligible for any type of visa sponsorship.
Submit an application via MIT’s human resources system. Visit http://jobs.mit.edu/external, search for job ID 18791 (Senior Administrative Associate – J-PAL North America), and complete an application.
In a single PDF uploaded to the resume field, please include:
- Cover letter addressing:
- What experiences you have had that have influenced and/or demonstrate your interest in poverty alleviation in the North America region, especially in the US
- Your qualifications, and how they have prepared you to be effective in the Senior Administrative Associate role
We will begin reviewing applications on a rolling basis as we receive them. Short-listed applicants will be asked to complete a technical exercise and phone interview. Finalists will be called for a final interview.
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.